A First Timer’s Guide to Event Planning

Behind every great event, you’ll find an even better event planner.

When it comes to planning special occasions, birthdays, and family reunions, there’s so much that goes into setting it all up. You need a strategy to get things all set up and looking how you want. You need to be sure that all the details are taken care of.

Event planning isn’t easy, but with the right guidance, you can look like a pro. Keep reading for some event planning tips you can use.

Define The Purpose And Scope

When planning a corporate event, whether it’s big or small, it’s important to start with a clear understanding of the purpose and scope. This includes deciding who the target audience is, what topics or activities will be discussed, and if the event needs to have a financial goal to meet or draw in sponsors. Knowing the purpose and scope provides a framework for the rest of the planning process and allows other tasks to be completed.

Set A Budget For Event Planning

Keeping a close eye on expenses and setting a budget in advance is essential for staying on track. Have a realistic assessment of what costs you can expect, such as catering, venue fees, decorations, rental equipment, etc. Set allotments for each of these areas and establish a limit for how much you are willing to spend.

It’s important to remember that unexpected costs can arise, so plan for a modicum of unpredictability.

Create A Timeline

Consider how much time you will need to prepare and plan the entire event. Setting a realistic deadline will help you better plan for tasks and delegate responsibilities. Break down each task into manageable segments.

This ensures that everyone is clear on their responsibilities and timelines. It’s important to build in some buffer time to allow for any potential unexpected delays. Be sure to use an electronic or paper planner to help you keep track of your timeline.

Choose A Venue

It is important to think about the size, location, and atmosphere as you make your decision for the event venues. Consider what type of event you are planning for, such as a corporate or more casual event. Research the availability of the venue and contact the venue to learn more about specifics such as capacity, cost, and amenities offered.

Visit the potential venues to get a feel for the size and overall atmosphere. Planning an event can seem intimidating, but a visit to https://www.bartholomewphotography.com/the-industrial-event-space can make the process much easier.

Plan The Logistics

It’s important to consider the following aspects: the parking, the catering and décor, and the audiovisual needs. Determine how many people will be attending, and be sure to consider the capacity of the venue.

Take into account any special needs the venue or event may require. This could include wheelchair access, additional furniture, and audio-visual equipment. Take into account the catering requirements of the event and determine how food will be served, what kind of food will be served, and where. Be sure to plan for restroom and cleaning services.

Consider any special requests from the guests, such as accommodations and transportation.

Guide to Event Planning

Event planning takes a great amount of planning and creativity to create an enjoyable event. From budgeting to deciding event details, there are many aspects to consider when planning an event. With this guide, a first-timer should have a basic foundation for how to plan and execute a successful event.

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